Short answer. To have an international artist at your wedding you need a formal offer to their management, a budget covering fee, travel and riders, and at least 4 to 6 months of lead time. Ideally, one intermediary coordinates with your wedding planner and venue and protects the family's privacy.
1. Define the moment of the show
Surprise show, first dance, the party or an acoustic set at dinner? The moment defines format, length and crew size.
2. Choose a tier, not just a name
Keep 2 or 3 options in the same investment range. The artist's calendar decides more than the wish: with alternatives, negotiation is stronger. See how much it costs to book an artist.
3. Review the venue through production eyes
Stage, power, curfew, sound restrictions, load-in access and dressing rooms. Many beach hotels have decibel limits after a certain hour.
4. Plan the crew logistics
Flights, rooms, transfers and security. In destinations like Guanacaste, Cartagena or Punta Cana, the distance between airport and venue changes the budget.
5. Protect privacy
Decide whether guests can post on social media, whether there will be photos with the artist and whether an NDA is needed. At high-level weddings we work under a very strict code of ethics: discretion, confidentiality and respect for the family and the artist.
6. One accountable partner
We join the planner's team: they lead the wedding and we guarantee the artist, from arrival to departure. See how we work with artists for private events.
FAQ
Can I request a surprise show?
Yes. It is coordinated with the planner so the artist arrives and gets ready without guests noticing.
Can the artist take photos with the couple?
It depends on their contract; it is negotiated in the offer.
Do you work outside Costa Rica?
Yes: Latin America, Miami, New York and other destinations.
